NOTICE TO ALL MEMBERS
The Board of Directors, in conjunction with the efforts of the Management Committee, have prepared the attached constitution for consideration at the Spring A.G.M. to be held in the Granite Club Lounge on Wednesday, April 10th, at 6:30 pm.
It is our intent to have the existing constitution that was enacted in 1977 set aside in it’s entirety and replaced with this new proposal.
Our reason for taking this measure is to complete the modernization of the business model we are currently operating under and to have the constitution properly reflect the mission statement, mandate and vision of our management team.
The major change will be the reduction of the board from it’s existing nine members to five elected members. League representatives will no longer have automatic representation on the board. We feel this will allow those individuals to focus on the work they are most interested in while allowing the board to be managed by those who posses the skill set, commitment and expertise in dealing with true board issues. The five positions will be President, Vice-President, Treasurer, Secretary and Director of Programming & Communications. All five positions would be elected to their post by the membership at each spring annual meeting. We will institute a rotating election so that no more than three directors will be replaced in any given year, thus maintaining continuity on the board.
Furthermore, we have and will continue to empower our staff to deal with the day to day operations of the facility in all facets of our operation. This will allow for consistency in the product we are presenting to our members and continue the professional touch that we are currently benefiting from.
The by-laws of the corporation will also be reworked to match the new business model and be provided to the membership for their information after the new constitution takes effect.
Attached to this document is a flow chart of the organizations structure and an outline of our current staffing responsibilities. These documents are for reference only and are not part of the constitution.
We ask that you review the constitution prior to the April 10th A.G.M. If you have any amendments that you would like to put forward, please submit them in writing to the attention of the Board of Directors and deliver them to the club office. All submitted amendments will be added to the agenda for the April 10th A.G.M. for consideration.
If you have a desire to run for one of the five positions, you may do so by submitting your name and the position you wish to run for again in writing to the club office or you may have your name presented from the floor at the time of the elections.
In closing, I would like to express my deepest gratitude to all those who have served on the board over the past many years. Additionally, I would like to acknowledge the many hours of work that the management committee has put into this project.
I hope to see all of you at the April 10th A.G.M.
On behalf of the Board of Directors,
February 18, 2019